Annex A: How we will use the information you provide

Who we are

The Remuneration Board is the data controller of the information you provide, and will ensure it is protected and used in line with data protection legislation.

Why we are collecting this information

Your submission will be used to inform the Remuneration Board’s review of the staffing support for Members.

What we will do with your information

Submissions will be seen in full by the Remuneration Board members and the secretariat to the Board (employees of the Assembly Commission) who are involved in the consultation. Your information will be stored on the Assembly Commission’s ICT network (which includes third party cloud services provided by Microsoft). Any transfer of data by Microsoft outside of the EEA is covered by contractual clauses under which Microsoft ensure that personal data is treated in line with European legislation.

Publication of submissions

The Remuneration Board may publish some or all of your submission to this consultation on the Board’s website. It may also publish extracts from your submission within documents produced following the consultation and published on the Board’s website. Any submissions that are published on the Board’s website will remain in the public domain.

Please let us know if you would prefer that your submission or extracts from it are not published.   

If the Board publishes a submission you have provided on behalf of an organisation, it will include your name, job title and the name of your organisation with your submission. If it publishes a submission you have provided on your own behalf, it will only publish your name if you have asked us to do so.

How long your information will be retained

Responses will be retained until the Remuneration Board has completed the consultation and any subsequent work in the areas outlined in this document. This is anticipated to be in May 2020 as the Board has committed to publishing its Determination for the Sixth Assembly, one year before the Welsh general election in 2021.

Contacting you

The Board may use the contact details you provide to contact you in relation to this consultation and your submission, and any additional work undertaken as part of this review. Please inform us as you respond to the consultation if you would like us retain your contact details and contact you for these purposes. If you decide to opt into further contact, you may opt out of further contact at any point by letting us know.

Requests for information made to the Assembly Commission

In the event of a request for information being made under access to information legislation, it may be necessary to disclose all or part of the information that you provide. This may include information which has previously been removed by the Remuneration Board for publication purposes. The Board will only do this if it is required to do so by law.

Your rights

Your personal data will be processed for the performance of a task carried out in the public interest by the Remuneration Board.

If you would like to:

·         engage any of the rights that you have under the legislation (such as the right to: request access to your own data);

·         ask a question; or

·         make a complaint about how your information has been used;

please contact the secretariat (mailto:remuneration@assembly.wales) 

You can also make a complaint to the Information Commissioner’s Office (ICO) if you believe we have not used your data in line with the law. The ICO's contact details can be found on its website - www.ico.org.uk  

Please note that some of these rights will not be enforceable until the General Data Protection Regulation applies in the UK on 25 May 2018